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How to Show an Outlook Exchange Calendar on Google Calendar and iPhone Calendar

You may ask, “Why would I want to do this?” To answer your question: Yes, there are apps that allow me to show both calendars at the same time, but for me personally, I had two main reasons:

  1. There are times when I want to be able to see the Outlook Exchange calendar on the desktop view of my Google calendar, so I can see all of my appointments in one simple view. In case you haven’t figured it out yet, the Outlook Exchange calendar is my work calendar, while the Google calendar is my personal calendar. I don’t like to mix the two — that is, I don’t want to put my personal appointments and schedule on my work calendar, and vice versa — but sometimes I do want to be able to view them both at the same time.
  2. There are times when I don’t want my iPhone connected completely to the Exchange server with any extra apps that they may require. This gives me a workaround that still allows me to see my Exchange calendar on my iPhone. I think there are others who would also be interested in this.

DISCLAIMER: I am in no way suggesting or recommending that you attempt to circumvent the security protocols or requirements of your employer. When in doubt, make sure it’s okay before attempting anything.

Here is how I did it…

In Microsoft Outlook:

  1. From the desktop version of Microsoft Outlook, go to the Calendar view.
  2. From the top ribbon, and the Home tab, click the Publish Online icon.
  3. This will take you to a web-based Calendar Publishing view (you may be required to log in to the web view).

Outlook Calendar Publishing

These are the options that I chose:

  • Publishing details:
    • Availability only – shows Free, Busy, Tentative, or Away.
    • Limited Details – also shows Subjects of Meetings
    • Full Details – shows all Details
    • Editor – this option was not allowed by our system administrator, which I can understand
  • Publish my calendar:
    • 1 day, 3 days, 1 week, 30 days, 3 months, 6 months or 1 year before today (I want to be able to go back at least six months and see my work schedule).
    • 1 day, 3 days, 1 week, 30 days, 3 months, 6 months, or 1 year after today (I want to be able to go at least one year into the future and see what is on my work schedule).
  • Access level:
    • Restricted – People only have access if they receive a link to your published calendar. Probably the safest route for keeping your information private.
    • Public – People can search for this calendar on the Internet. Choose this option only if you want your calendar to be visible to anyone.
    • NOTE: The Restricted option will give you a very long, complex link to the calendar, while the Public option will give you a shorter, easier link to the calendar. I’m not recommending that you make your decision based on the length and complexity of the link; I’m just making note of it here — if you choose the Restricted option, you will definitely want to copy and paste the link.

Once you click Save, you will receive a Link for subscribing to this calendar. Copy this link.

In your Google Calendar:

  1. From the left menu, click the down arrow next to Other calendars, and select Add by URL from the drop-down menu.
  2. Add by URL

  3. Paste the link you were given above into the URL field, and check the box to Make the calendar publicly accessible, and then click the Add Calendar button.
  4. Add by URL link

  5. The calendar will now show in Google under your Other Calendars section. Hover over the name of this new calendar in the left column and click the drop-down arrow.
  6. Calendar Settings

  7. Select Calendar settings from the drop-down menu and provide a meaningful name in the Calendar Name field (example: “Work on Gmail”). Click the Save button.

On your iPhone:

NOTE: It is not necessary to display your Exchange calendar on your Google Calendar in order for your to view it on your iPhone. I’m just including both sets of instructions here for reference.

  1. From your iPhone, tap the Settings icon.
  2. iPhone Settings

  3. Go to Mail, Contacts, Calendars
  4. Mail, Contacts, Calendars

  5. Tap Add Account
  6. Add Account

  7. Tap Other
  8. Other Account

  9. From Calendars, tap Add Subscribed Calendar
  10. Add Subscribed Calendar

  11. Enter the URL provided by Outlook and tap the Next button. (NOTE: If you chose the Restricted sharing option above, which provided a longer, more complex link to the calendar, you may want to paste that link into an email that you can receive on your iPhone, and then copy the link from the email on your iPhone and paste it into this field.)
  12. Now you’ll be given the option to provide a Description (or name) for this calendar. I would leave the other settings (User Name, Password, Use SSL, and Remove Alarms) alone. Tap Save.
  13. Calendar Description

  14. Now go to the Calendar app on your iPhone, and tap the Calendars option in the bottom center of the calendar view.
  15. Select Calendars

  16. Under SUBSCRIBED, you should see the calendar you just created, and decide whether or not to show it, change its color, etc.
  17. Subscribed Calendar

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